List of Job Duties for Administrative Assistant

See the complete List of Job Duties for Administrative Assistant.

S. No.Duties
1administer pre-employment background checks
2Administrative Clerk
3Administrative Manager
4Administrative Officer
5Administrative Writing Skills
6Analyzing Information
7answer incoming calls, determine purpose of call and transfer call
8Answers phone calls, schedules meetings and supports visitors.
9arrange for hospital admissions
10arrange job postings
11assemble marketing  packages
12assemble new hire packets
13assist with coordinating marketing events
14assist with creating sales proposals
15assist with employee events such as long service awards
16assist with market research
17assist with organizing sales events
18assist with organizing special marketing projects such as new product launches
19assist with record keeping required by federal and state laws
20assist with recruitment 
21assist with scheduling of tests
22assist with tracking marketing activities
23Attention to detail
24Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
25Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
26Contributes to team effort by accomplishing related results as needed.
27coordinate parking
28coordinate pre-employment tests
29coordinate training and development activities for employees
30Coordinating staff meetings
31Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
32draft correspondence
33Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
34Exhibits polite and professional communication via phone, e-mail, and mail.
35Filing forms and documents
37forward leads to internal and external sales staff
38generate reports and other documents
39greet visitors
40Greeting visitors and answering phones
41handle customers queries
42help prepare and co-ordinate delivery of customer quotes   
43input employee data and maintain employee files
44interact with visiting vendors
45Inventory Control
46liaise between field sales staff and internal staff
47liaise with candidates
48liaise with payroll and benefits regarding new employees and changes of employee status
49liaise with third parties to develop marketing and advertising materials and documents
50log and distribute resumes
51maintain a safe and hygienic office environment
52maintain customer data base
53maintain front desk procedures including contact information, directions and frequently requested company information
54maintain library and archives of marketing material
55Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
56make follow up customer calls   
57Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
58Making adjustments to staff schedules and updating the master calendar
59manage inventory of give-aways, promotional items and client gifts
60manage inventory of product samples and promotional items
61Managing Processes
62Microsoft Office Skills
63monitor sales reports
64monitor unemployment claims
65monitor visitor access
66obtain lab reports and request medical records
67order and maintain clinical and office supplies
69Organization skills
70organize laboratory services
71organize new employee orientations
72organize patient flow
73Picking up supplies and office equipment
74prepare and coordinate customer mailings
75prepare materials for marketing events
76prepare patient charts
77prepare presentations
78Problem Solving
79Problem-solving skills
80process expense reports for sales staff
82Proficiency in word processing software
83provide ongoing customer service support
84Provides administrative support to ensure efficient operation of office.
85Provides information by answering questions and requests.
86receive and process deliveries
87receive, sort and distribute mail
88Reporting Skills
89research and identify sales prospect opportunities
91respond to employee inquiries about human resources issues
92respond to patient queries
93Running errands
94schedule appointments
95schedule interviews
96schedule medical appointments
97schedule sales appointments    
98send and receive patient medical records
99Sending invoices and collecting receipts
100set up product promotions
101Supply Management
102support sales rep inquiries
103Supports team by performing tasks related to organization and strong communication.
104take and deliver messages
105Time management skills
106track performance data for sales team
107update and file patient’s medical records
108update marketing communication platforms such as websites and social media 
109Verbal Communication
110verify accuracy of patient insurance information
111verify orders
112Writing down minutes and meeting summaries
113Written and verbal communication
Source: Internet



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