List of Job Duties for Administrative Assistant

See the complete List of Job Duties for Administrative Assistant.

S. No. Duties
1 administer pre-employment background checks
2 Administrative Clerk
3 Administrative Manager
4 Administrative Officer
5 Administrative Writing Skills
6 Analyzing Information
7 answer incoming calls, determine purpose of call and transfer call
8 Answers phone calls, schedules meetings and supports visitors.
9 arrange for hospital admissions
10 arrange job postings
11 assemble marketing  packages
12 assemble new hire packets
13 assist with coordinating marketing events
14 assist with creating sales proposals
15 assist with employee events such as long service awards
16 assist with market research
17 assist with organizing sales events
18 assist with organizing special marketing projects such as new product launches
19 assist with record keeping required by federal and state laws
20 assist with recruitment 
21 assist with scheduling of tests
22 assist with tracking marketing activities
23 Attention to detail
24 Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
25 Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
26 Contributes to team effort by accomplishing related results as needed.
27 coordinate parking
28 coordinate pre-employment tests
29 coordinate training and development activities for employees
30 Coordinating staff meetings
31 Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
32 draft correspondence
33 Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
34 Exhibits polite and professional communication via phone, e-mail, and mail.
35 Filing forms and documents
36 Flexibility
37 forward leads to internal and external sales staff
38 generate reports and other documents
39 greet visitors
40 Greeting visitors and answering phones
41 handle customers queries
42 help prepare and co-ordinate delivery of customer quotes   
43 input employee data and maintain employee files
44 interact with visiting vendors
45 Inventory Control
46 liaise between field sales staff and internal staff
47 liaise with candidates
48 liaise with payroll and benefits regarding new employees and changes of employee status
49 liaise with third parties to develop marketing and advertising materials and documents
50 log and distribute resumes
51 maintain a safe and hygienic office environment
52 maintain customer data base
53 maintain front desk procedures including contact information, directions and frequently requested company information
54 maintain library and archives of marketing material
55 Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
56 make follow up customer calls   
57 Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
58 Making adjustments to staff schedules and updating the master calendar
59 manage inventory of give-aways, promotional items and client gifts
60 manage inventory of product samples and promotional items
61 Managing Processes
62 Microsoft Office Skills
63 monitor sales reports
64 monitor unemployment claims
65 monitor visitor access
66 obtain lab reports and request medical records
67 order and maintain clinical and office supplies
68 Organization
69 Organization skills
70 organize laboratory services
71 organize new employee orientations
72 organize patient flow
73 Picking up supplies and office equipment
74 prepare and coordinate customer mailings
75 prepare materials for marketing events
76 prepare patient charts
77 prepare presentations
78 Problem Solving
79 Problem-solving skills
80 process expense reports for sales staff
81 Professionalism
82 Proficiency in word processing software
83 provide ongoing customer service support
84 Provides administrative support to ensure efficient operation of office.
85 Provides information by answering questions and requests.
86 receive and process deliveries
87 receive, sort and distribute mail
88 Reporting Skills
89 research and identify sales prospect opportunities
90 Resourcefulness
91 respond to employee inquiries about human resources issues
92 respond to patient queries
93 Running errands
94 schedule appointments
95 schedule interviews
96 schedule medical appointments
97 schedule sales appointments    
98 send and receive patient medical records
99 Sending invoices and collecting receipts
100 set up product promotions
101 Supply Management
102 support sales rep inquiries
103 Supports team by performing tasks related to organization and strong communication.
104 take and deliver messages
105 Time management skills
106 track performance data for sales team
107 update and file patient’s medical records
108 update marketing communication platforms such as websites and social media 
109 Verbal Communication
110 verify accuracy of patient insurance information
111 verify orders
112 Writing down minutes and meeting summaries
113 Written and verbal communication
Source: Internet

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